The Gilbert M and Martha H Hitchcock Foundation

 

   

 

 

 

Proposals for consideration next calendar year will be accepted until November 30th. 

Requests received in time and in complete form are acted upon by June 1 of the following year.

The Foundation asks each requesting organization to present its grant request in the following manner:

 

1. A Letter summary, one page in length only, to acquaint Trustees with basics of the request including the specific amount requested. Requests generally should be for payout in one year.   PLEASE NOTE: We do not encourage multi-year requests. 

2. A Letter, no more than 5 pages in length, containing the essential information, i.e. project contemplated, cost, source of  funds; timeline for implementation; the specific amount of the grant request; how the project would be continued after grant payout; 

3. Current annual operating budget, latest Audited financial statements, including management letter from auditor, if any 

4. IRS Ruling letter under 501(c)(3) or 509(a) of the Internal Revenue Code of 1954, as amended.  This letter must indicate (and the organization must be willing to sign a Grant Agreement declaring) that the requesting organization is:

   1. exempt from federal income taxation under section 501(c)(3) of the Internal Revenue Code of 1954, as amended; and

          2. is NOT a private foundation, as defined in section 509 of said Code.

    5. A statement of the three top measurable results you expect to accomplish if this grant is approved and your project goes forward.

An original and eight (8) copies of item (1) of your grant request. Please include ONLY one copy of items (2)–(5). Package should be addressed to Mr. Neely Kountze, President, at the address below.  We do not accept fax requests.   We do require that you provide a contact name with an e-mail address.

 

You will receive acknowledgment of your request. Requests for grants are considered by the full Board of Trustees at their annual grants award meeting held by late May of each year.  Organizations are notified in writing of the Board's decision regarding their request, by early June following the May meeting.  

 

Grants approved may be paid in one payment or in payments over several years as cash becomes available. Accepted Grant Agreements include the obligation of future reporting on the use of the funds granted and the Grant Agreement is expected to be executed and returned timely to Hitchcock Foundation.

 

Preference for certain programs is not a judgment on the merits of those that are not supported. Rather, it is a reflection of the Foundation's belief that adherence to its programs, which are carefully structured and regularly reviewed, leads to effective use of its resources.

 

 

ALL GRANT REQUESTS FOR THE NEXT CALANDER YEAR MUST BE *RECEIVED BY MAIL* BY THE FOUNDATION

BY THE NOVEMBER 30th DEADLINE.